How a Singapore hardware distributor cut through pricing chaos with ERP 🚀
Our Client, a computer hardware distributor in Singapore, was juggling multiple vendor price lists, manual stock updates and scattered financial data. The result was slow order processing, pricing errors and time-consuming reconciliations.
We implemented a centralized ERP that connects purchasing, inventory, sales and accounting in one place.
The challenges: 🔹 Manual handling of vendor price lists with varying discounts 🔹 Limited inventory visibility, which delayed orders 🔹 Sales teams working without real-time pricing and stock data 🔹 Time-consuming accounting reconciliation
What we delivered: ✅ Multi-vendor pricelist management with automated discount rules ✅ Real-time inventory tracking across warehouses ✅ Seamless quotation → order → invoice flow with dynamic price fetching ✅ Automated journal entries, payment tracking and reconciliation
The impact: 📈 Faster, more accurate sales order processing 📈 Better vendor selection visibility in procurement 📈 Faster financial closing and more accurate reporting 📈 Fewer manual errors and reduced operational costs 📈 A stronger foundation to scale
With real-time access to pricing and stock, Capio's sales team can now respond to customers faster and close deals more effectively.
Running a distribution or hardware business with complex pricing and inventory? We help businesses simplify vendor management, gain real-time visibility and automate end-to-end workflows with ERP.
💬 Let's talk about streamlining your operations. Drop a comment or send us a message!
👉 Get In Touch Our Website: www.datacache.com.sg Contact us at: grace@datacache.com.sg
🔗 Follow us On Social Media LinkedIn : https://in.linkedin.com/company/datacache Facebook: https://www.facebook.com/datacache.sg YouTube : youtube.com/@datacachesg Instagram: https://www.instagram.com/datacache_pte.ltd
Design for the quantity that never ships, not just the delivery that does.
Most Inventory implementations miss one thing: what happens to the quantity that never ships.
We spend weeks on routes, warehouses, reordering rules and barcode flows. Then go-live arrives and within a month someone asks:
"Why did the customer receive 80 units when they ordered 100?"
Nobody can answer. Here's why.
When a delivery is validated short and the user selects "No Backorder", standard Odoo closes the picking and the shortfall vanishes. There's no reason, no owner and no record beyond the quantity difference.
On projects, this shows up as: ❌ Sales chasing the warehouse on chat and calls ❌ Customer complaints with no documented answer ❌ Stock discrepancies nobody can explain at audit time ❌ No data on whether shortages come from damage, stock mismatch, or a supplier delay
What we now build into the design phase: ✅ Define shortage reasons up front. Agree on a standard list with the client (damaged, stock mismatch, customer request, supplier delay) instead of leaving it to free text. ✅ Make the reason mandatory at validation. Capture it at the moment of the decision, only on the lines that are short, so fully delivered orders aren't slowed down. ✅ Give management a shortage report. Ordered vs. delivered, the difference, the reason and the source document, exportable to PDF and Excel for weekly reviews. ✅ Cover receipts and POS too. Shortages aren't only an outbound problem. ✅ Keep the standard flow intact. Adoption drops when users have to learn a new process. Extend the existing Validate/Backorder step rather than replacing it.
The result: every delivery exception becomes a data point. Warehouse managers see patterns, sales teams get instant answers and finance and audit get a clean trail.
Good ERP implementation isn't just about making the happy path work. It's about making the exceptions visible.
💬 How do your clients handle undelivered quantities in today? Backorder every time, or "No Backorder" and hope for the best?
👉 Get In Touch Our Website: www.datacache.com.sg Contact us at: grace@datacache.com.sg
🔗 Follow us On Social Media LinkedIn : https://in.linkedin.com/company/datacache Facebook: https://www.facebook.com/datacache.sg YouTube : youtube.com/@datacachesg Instagram: https://www.instagram.com/datacache_pte.ltd
How a Singapore telecom digital service provider replaced disconnected systems🚀
Our client was managing contracts, billing, procurement and customer support across separate systems. The result? Delays, manual errors and little visibility into the numbers that matter.
The challenges: ❌ Contracts, billing and support running in silos ❌ Manual purchase and inventory handling ❌ Complex recurring billing that took heavy manual effort ❌ Delays in deferred revenue recognition ❌ Limited visibility into sales, service and financial performance
What we implemented with Odoo: ✅ Contracts & Recurring Billing: automated contract creation with recurring invoices ✅ Purchase & Inventory: streamlined procurement with real-time stock updates ✅ Deferred Entries: automated revenue recognition aligned with accounting standards ✅ Customer Support: an integrated helpdesk for faster issue resolution ✅ Accounting & Finance: end-to-end automation with accurate invoicing and reporting
The impact: 📈 Seamless recurring billing cycles 📈 Real-time inventory tracking 📈 Accurate, automated revenue recognition 📈 Quicker support response and happier customers 📈 A single source of truth for financial reporting
With manual work and errors out of the way, Our client now has full visibility across sales, service and finance, plus a scalable foundation for growth.
💡 Struggling with contracts, recurring billing, or service delivery across disconnected tools? A tailored ERP can automate the complexity and give you real-time insights.
👉 Let's talk about streamlining your operations. Drop a comment or send me a message!
👉 Get In Touch Our Website: www.datacache.com.sg Contact us at: grace@datacache.com.sg
🔗 Follow us On Social Media LinkedIn : https://in.linkedin.com/company/datacache Facebook: https://www.facebook.com/datacache.sg YouTube : youtube.com/@datacachesg Instagram: https://www.instagram.com/datacache_pte.ltd
During a recent implementation, a client raised a recurring pain point:
Their Purchase team confirmed POs, goods arrived, vendor bills were created... but nobody in Purchasing had visibility into whether those bills were actually paid — partially, fully, or overdue. That info lived only in Accounting, and Purchase users didn't have access to it.
Result? Vendors chasing payments. Purchase managers caught off guard. Finance sending manual reminders. No single source of truth.
Here's how we solved it: 🔹 Extended the Purchase Order view to show real-time payment status (Not Paid / Partially Paid / Fully Paid) — no Accounting access required 🔹 Built independent Due Soon & Overdue tracking, so urgency is visible even when payment status looks "fine" 🔹 Added a Payment Summary tab with a full bill-by-bill breakdown — amounts, history, payment method, journal — expandable per line 🔹 Handled edge cases properly: multiple bills per PO, partial invoicing, credit notes 🔹 Automated a Finance digest: scheduled email + PDF report of due/overdue bills, sent to the right users/groups at a configurable interval
The outcome: Purchasing and Finance now work off the same data, in real time, without cross-department follow-ups or spreadsheet exports.
This is the kind of gap that doesn't show up in a standard demo — it shows up 3 months into go-live, when the process is actually running.
If your Purchase and Finance teams are working off different pictures of vendor payments, this is a fixable problem — not a "just train the users better" problem.
👉 Get In Touch Our Website: www.datacache.com.sg Contact us at 🔗 Follow us On Social Media LinkedIn : https://in.linkedin.com/company/datacache Facebook: https://www.facebook.com/datacache.sg YouTube : youtube.com/@datacachesg Instagram: https://www.instagram.com/datacache_pte.ltd
A client problem we kept running into: "Where does this customer actually stand with us?"
Finance teams don't think in terms of individual invoices — they think in terms of the relationship. "Has this customer paid us? How much are they overdue? Should we send a reminder or a thank-you?"
But most ERPs make you answer that question invoice by invoice.
So as part of our implementations, we now include a Partner Statement solution that consolidates a customer's invoices and a vendor's bills into a single, real-time financial position: 📌 One view — every invoice/bill for a partner, with live Payment Status (Paid / Partial / Not Paid) 📌 Overdue, Due, and Under-Due clearly flagged — no manual calculation needed 📌 Select partners → Print or Email statements directly from the list, no separate reports to run 📌 Bulk-generate statements for your entire customer base in one go (one PDF per partner) 📌 Emails that adapt automatically — a payment reminder if they owe you, a thank-you note if they don't
The result for our clients: collections teams stop building spreadsheets to track "who owes what," and start working straight.
This is the kind of gap we look for in every implementation — not just configuring standard Odoo, but closing the day-to-day friction that finance teams live with.
If your team is manually tracking partner balances outside your ERP, that's usually a sign the system isn't being used to its full potential — happy to share how we approached this if useful.
👉 Get In Touch Our Website: www.datacache.com.sg Contact us at grace@datacache.com.sg
🔗 Follow us On Social Media LinkedIn : https://in.linkedin.com/company/datacache Facebook: https://www.facebook.com/datacache.sg YouTube : youtube.com/@datacachesg Instagram: https://www.instagram.com/datacache_pte.ltd
How we cut vendor selection time from hours to seconds for a client's sales-to-procurement flow.
One of our clients was losing hours every week on a simple but painful problem: every time a Sales Order came in, someone had to manually check which vendor offered the best price for each product — and often missed that a price list had already expired.
Here's what we implemented in their setup: 🔹 The system now automatically evaluates every vendor linked to a product and picks the lowest cost — but only among vendors with a currently valid price list. 🔹 Sales reps simply check a box on the Sale Order line for products they want to purchase. 🔹 A "Create Purchase Order" button appears — opening a quick wizard to select lines, add products, or tweak quantities. 🔹 They can generate either a draft RFQ or a confirmed PO, depending on their internal approval process. 🔹 Notes and section lines from the Sale Order now carry straight through to the PO — so procurement never loses context. 🔹 We also configured logic to append products to an existing draft PO for the same vendor, instead of creating duplicate POs every time.
The result: no more spreadsheet cross-checking, no more expired-price mistakes, and full traceability — every PO clearly shows which Sale Order it came from.
This is the kind of quiet automation that doesn't show up in a dashboard, but saves real hours every single day.
👉 Get In Touch Our Website: www.datacache.com.sg Contact us at grace@datacache.com.sg
🔗 Follow us On Social Media LinkedIn : https://in.linkedin.com/company/datacache Facebook: https://www.facebook.com/datacache.sg YouTube : youtube.com/@datacachesg Instagram: https://www.instagram.com/datacache_pte.ltd
A retail client came to us with a checkout problem couldn't solve out of the box.
Their customers routinely buy mixed carts — some items to take home today, others (like furniture or made-to-order pieces) that need to ship later. Standard POS only lets you mark the entire order as "Ship Later." That meant staff were manually creating separate orders or adjusting deliveries after the fact — slow, error-prone, and a poor checkout experience.
Our implementation approach: 🔹 Enabled per-product shipping control directly on the POS order screen 🔹 Cashiers now select Immediate / Partial / Ship Later for each line item 🔹 Each product can carry its own delivery date — no more splitting orders manually 🔹 Backend pickings are auto-generated and grouped by shipping date after payment 🔹 Built-in stock checks stop over-promising delivery on items that aren't available
Result: Faster checkout, zero manual delivery splitting, and a POS that finally matches how the business actually sells.
This is the kind of gap that shows up in almost every retail/furniture/appliance implementation — happy to share how we approached it.
👉 Get In Touch Our Website: www.datacache.com.sg Contact us at grace@datacache.com.sg
🔗 Follow us On Social Media LinkedIn : https://in.linkedin.com/company/datacache Facebook: https://www.facebook.com/datacache.sg YouTube : youtube.com/@datacachesg Instagram: https://www.instagram.com/datacache_pte.ltd
Recently built a module to handle a common real-world requirement — auto-calculating and tracking credit card surcharges in Point of Sale, end-to-end into accounting. Sharing the implementation approach for fellow devs 👇
The Challenge: POS doesn't natively support conditional surcharges based on payment method, and even if a manual charge is added, it doesn't propagate cleanly into invoice journal entries as a distinct, traceable line.
Technical Approach: 🔹 POS Configuration Layer Extended pos.payment.method to add a "Default Credit Charge" account field, allowing a dedicated account to be configured per payment method — keeping charge accounting separate from sale revenue.
🔹 POS Frontend (OWL Components) Added a custom "Credit Card Payment" button in the POS payment screen alongside the existing Customer button. On click, it triggers a popup that calculates the charge (e.g., 2% of order total) and displays the adjusted total — before the payment line is finalized.
🔹 Order Model Extension Extended pos.order and pos.payment to persist the charge amount as a separate attribute, ensuring it's carried through to the receipt, pos orders, and reporting — not just a UI-level calculation.
🔹 Accounting/Invoice Integration On invoice generation, overrode the invoice line creation logic to inject a dedicated journal item for the credit card charge, mapped to the configured account. This means every credit card transaction produces a clean, auditable entry — separate from the base sale — instead of being buried inside the total.
🔹 Edge Case Handling One tricky part: when a cashier changes the payment method to Credit Card after the fact using POS's "Edit Payment" option, the charge doesn't auto-apply. This is intentional — it forces recalculation through the proper flow rather than risking a stale/incorrect charge amount being carried over silently.
Why this matters for implementers: This is a clean example of touching all three layers of POS — frontend (OWL), transactional model (pos.order), and accounting (account.move) — while keeping the surcharge logic isolated and configurable, not hardcoded.
Happy to discuss the approach, walk through the code structure, or hear how others have handled surcharge/fee logic in POS implementations.
👉 Get In Touch Our Website: www.datacache.com.sg Contact us at grace@datacache.com.sg
🔗 Follow us On Social Media LinkedIn : https://in.linkedin.com/company/datacache Facebook: https://www.facebook.com/datacache.sg YouTube : youtube.com/@datacachesg Instagram: https://www.instagram.com/datacache_pte.ltd
Still forecasting demand with gut feeling and last month's spreadsheet? 📊
Most FMCG, F&B, and Manufacturing teams are stuck asking the wrong question: "What did we sell last month?"
The better question: "What are we likely to sell next month?"
That's exactly what our Smart Sales Forecast solution helps you answer — turning your historical sales data into an accurate demand forecast, and your forecast into a smarter production plan.
📈 Historical Sales → Smart Forecast → Production Plan ✅ Stop overstocking slow movers ✅ Stop running out of your best sellers ✅ Plan production around real demand, not guesswork
If you're running an FMCG, Food & Beverage, or Manufacturing business and tired of reactive planning, this is built for you.
👉 Get In Touch Our Website: www.datacache.com.sg Contact us at grace@datacache.com.sg
🔗 Follow us On Social Media LinkedIn : https://in.linkedin.com/company/datacache Facebook: https://www.facebook.com/datacache.sg YouTube : youtube.com/@datacachesg Instagram: https://www.instagram.com/datacache_pte.ltd
Tired of waiting on developers every time you need a new dashboard or KPI? Smart Analytics puts the power back in your hands.
Smart Analytics is a fully dynamic dashboarding app that works against ANY model in your database standard or custom. Build charts, KPI cards, and filters with pure point-and-click configuration. No XML views. No Python. No developer required.
✨ What you get:
📊 23 chart types — Bar, Line, Pie, Donut, Funnel, Gantt, Heatmap, Waterfall, Geo Map, Vulnerability Matrix, and more
🔗 Multi-Model Join Mode — combine two different models on a single chart with Inner/Left/Right joins
🎯 Smart KPI Cards — Standard or Formula-based KPIs with target tracking, thresholds, and Green/Yellow/Red status
🖱️ Drag, drop & resize — rearrange your dashboard layout in seconds
⭐ Favorites — pin your most-used charts across every dashboard into one personal view
🤖 Ask AI Assistant — get instant, data-grounded plain-English summaries of any chart, plus follow-up Q&A (works with Ollama, OpenAI, or Claude/Anthropic)
🔒 Role-based access — dedicated User and Admin security groups keep control where it belongs
🛠️ Self-healing — automatic view registration and stale-data cleanup on every install/upgrade, so things just work
Whether you're tracking sales pipelines, support tickets, or cross-module KPIs, Smart Analytics turns raw data into decisions — fast.
👉 Curious how it could work for your team? Drop a comment or DM us to see a live demo.
👉 Get In Touch Our Website: www.datacache.com.sg Contact us at grace@datacache.com.sg
🔗 Follow us On Social Media LinkedIn : https://in.linkedin.com/company/datacache Facebook: https://www.facebook.com/datacache.sg YouTube : youtube.com/@datacachesg Instagram: https://www.instagram.com/datacache_pte.ltd
Data Cache
How a Singapore hardware distributor cut through pricing chaos with ERP 🚀
Our Client, a computer hardware distributor in Singapore, was juggling multiple vendor price lists, manual stock updates and scattered financial data. The result was slow order processing, pricing errors and time-consuming reconciliations.
We implemented a centralized ERP that connects purchasing, inventory, sales and accounting in one place.
The challenges:
🔹 Manual handling of vendor price lists with varying discounts
🔹 Limited inventory visibility, which delayed orders
🔹 Sales teams working without real-time pricing and stock data
🔹 Time-consuming accounting reconciliation
What we delivered:
✅ Multi-vendor pricelist management with automated discount rules
✅ Real-time inventory tracking across warehouses
✅ Seamless quotation → order → invoice flow with dynamic price fetching
✅ Automated journal entries, payment tracking and reconciliation
The impact:
📈 Faster, more accurate sales order processing
📈 Better vendor selection visibility in procurement
📈 Faster financial closing and more accurate reporting
📈 Fewer manual errors and reduced operational costs
📈 A stronger foundation to scale
With real-time access to pricing and stock, Capio's sales team can now respond to customers faster and close deals more effectively.
Running a distribution or hardware business with complex pricing and inventory? We help businesses simplify vendor management, gain real-time visibility and automate end-to-end workflows with ERP.
💬 Let's talk about streamlining your operations. Drop a comment or send us a message!
#Odoo #ERP #Distribution #Singapore #InventoryManagement #DigitalTransformation #BusinessAutomation #HardwareDistribution #OdooERP #SupplyChain
👉 Get In Touch
Our Website: www.datacache.com.sg
Contact us at: grace@datacache.com.sg
🔗 Follow us On Social Media
LinkedIn : https://in.linkedin.com/company/datacache
Facebook: https://www.facebook.com/datacache.sg
YouTube : youtube.com/@datacachesg
Instagram: https://www.instagram.com/datacache_pte.ltd
1 day ago | [YT] | 0
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Data Cache
Design for the quantity that never ships, not just the delivery that does.
Most Inventory implementations miss one thing: what happens to the quantity that never ships.
We spend weeks on routes, warehouses, reordering rules and barcode flows. Then go-live arrives and within a month someone asks:
"Why did the customer receive 80 units when they ordered 100?"
Nobody can answer. Here's why.
When a delivery is validated short and the user selects "No Backorder", standard Odoo closes the picking and the shortfall vanishes. There's no reason, no owner and no record beyond the quantity difference.
On projects, this shows up as:
❌ Sales chasing the warehouse on chat and calls
❌ Customer complaints with no documented answer
❌ Stock discrepancies nobody can explain at audit time
❌ No data on whether shortages come from damage, stock mismatch, or a supplier delay
What we now build into the design phase:
✅ Define shortage reasons up front. Agree on a standard list with the client (damaged, stock mismatch, customer request, supplier delay) instead of leaving it to free text.
✅ Make the reason mandatory at validation. Capture it at the moment of the decision, only on the lines that are short, so fully delivered orders aren't slowed down.
✅ Give management a shortage report. Ordered vs. delivered, the difference, the reason and the source document, exportable to PDF and Excel for weekly reviews.
✅ Cover receipts and POS too. Shortages aren't only an outbound problem.
✅ Keep the standard flow intact. Adoption drops when users have to learn a new process. Extend the existing Validate/Backorder step rather than replacing it.
The result: every delivery exception becomes a data point. Warehouse managers see patterns, sales teams get instant answers and finance and audit get a clean trail.
Good ERP implementation isn't just about making the happy path work. It's about making the exceptions visible.
💬 How do your clients handle undelivered quantities in today? Backorder every time, or "No Backorder" and hope for the best?
#Odoo #ERPImplementation #Inventory #WarehouseManagement #SupplyChain #OdooConsulting #DigitalTransformation #Logistics #BusinessProcess
👉 Get In Touch
Our Website: www.datacache.com.sg
Contact us at: grace@datacache.com.sg
🔗 Follow us On Social Media
LinkedIn : https://in.linkedin.com/company/datacache
Facebook: https://www.facebook.com/datacache.sg
YouTube : youtube.com/@datacachesg
Instagram: https://www.instagram.com/datacache_pte.ltd
2 days ago | [YT] | 0
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Data Cache
How a Singapore telecom digital service provider replaced disconnected systems🚀
Our client was managing contracts, billing, procurement and customer support across separate systems. The result? Delays, manual errors and little visibility into the numbers that matter.
The challenges:
❌ Contracts, billing and support running in silos
❌ Manual purchase and inventory handling
❌ Complex recurring billing that took heavy manual effort
❌ Delays in deferred revenue recognition
❌ Limited visibility into sales, service and financial performance
What we implemented with Odoo:
✅ Contracts & Recurring Billing: automated contract creation with recurring invoices
✅ Purchase & Inventory: streamlined procurement with real-time stock updates
✅ Deferred Entries: automated revenue recognition aligned with accounting standards
✅ Customer Support: an integrated helpdesk for faster issue resolution
✅ Accounting & Finance: end-to-end automation with accurate invoicing and reporting
The impact:
📈 Seamless recurring billing cycles
📈 Real-time inventory tracking
📈 Accurate, automated revenue recognition
📈 Quicker support response and happier customers
📈 A single source of truth for financial reporting
With manual work and errors out of the way, Our client now has full visibility across sales, service and finance, plus a scalable foundation for growth.
💡 Struggling with contracts, recurring billing, or service delivery across disconnected tools? A tailored ERP can automate the complexity and give you real-time insights.
👉 Let's talk about streamlining your operations. Drop a comment or send me a message!
#RecurringBilling #SubscriptionBilling #RevenueRecognition #DeferredRevenue #ContractManagement #InventoryManagement #Helpdesk #CustomerSupport
👉 Get In Touch
Our Website: www.datacache.com.sg
Contact us at: grace@datacache.com.sg
🔗 Follow us On Social Media
LinkedIn : https://in.linkedin.com/company/datacache
Facebook: https://www.facebook.com/datacache.sg
YouTube : youtube.com/@datacachesg
Instagram: https://www.instagram.com/datacache_pte.ltd
3 days ago | [YT] | 0
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Data Cache
Payment Status in Purchase Order
During a recent implementation, a client raised a recurring pain point:
Their Purchase team confirmed POs, goods arrived, vendor bills were created... but nobody in Purchasing had visibility into whether those bills were actually paid — partially, fully, or overdue. That info lived only in Accounting, and Purchase users didn't have access to it.
Result? Vendors chasing payments. Purchase managers caught off guard. Finance sending manual reminders. No single source of truth.
Here's how we solved it:
🔹 Extended the Purchase Order view to show real-time payment status (Not Paid / Partially Paid / Fully Paid) — no Accounting access required
🔹 Built independent Due Soon & Overdue tracking, so urgency is visible even when payment status looks "fine"
🔹 Added a Payment Summary tab with a full bill-by-bill breakdown — amounts, history, payment method, journal — expandable per line
🔹 Handled edge cases properly: multiple bills per PO, partial invoicing, credit notes
🔹 Automated a Finance digest: scheduled email + PDF report of due/overdue bills, sent to the right users/groups at a configurable interval
The outcome: Purchasing and Finance now work off the same data, in real time, without cross-department follow-ups or spreadsheet exports.
This is the kind of gap that doesn't show up in a standard demo — it shows up 3 months into go-live, when the process is actually running.
If your Purchase and Finance teams are working off different pictures of vendor payments, this is a fixable problem — not a "just train the users better" problem.
#OdooImplementation #ERP #ProcessImprovement #Procurement #AccountsPayable #DigitalTransformation #OdooConsulting #FinanceOps
👉 Get In Touch
Our Website: www.datacache.com.sg
Contact us at
🔗 Follow us On Social Media
LinkedIn : https://in.linkedin.com/company/datacache
Facebook: https://www.facebook.com/datacache.sg
YouTube : youtube.com/@datacachesg
Instagram: https://www.instagram.com/datacache_pte.ltd
4 days ago | [YT] | 0
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Data Cache
Partner Statement
A client problem we kept running into: "Where does this customer actually stand with us?"
Finance teams don't think in terms of individual invoices — they think in terms of the relationship. "Has this customer paid us? How much are they overdue? Should we send a reminder or a thank-you?"
But most ERPs make you answer that question invoice by invoice.
So as part of our implementations, we now include a Partner Statement solution that consolidates a customer's invoices and a vendor's bills into a single, real-time financial position:
📌 One view — every invoice/bill for a partner, with live Payment Status (Paid / Partial / Not Paid)
📌 Overdue, Due, and Under-Due clearly flagged — no manual calculation needed
📌 Select partners → Print or Email statements directly from the list, no separate reports to run
📌 Bulk-generate statements for your entire customer base in one go (one PDF per partner)
📌 Emails that adapt automatically — a payment reminder if they owe you, a thank-you note if they don't
The result for our clients: collections teams stop building spreadsheets to track "who owes what," and start working straight.
This is the kind of gap we look for in every implementation — not just configuring standard Odoo, but closing the day-to-day friction that finance teams live with.
If your team is manually tracking partner balances outside your ERP, that's usually a sign the system isn't being used to its full potential — happy to share how we approached this if useful.
#Odoo #ERPImplementation #Accounting #FinanceOps #DigitalTransformation #AccountsReceivable #OdooPartner
👉 Get In Touch
Our Website: www.datacache.com.sg
Contact us at grace@datacache.com.sg
🔗 Follow us On Social Media
LinkedIn : https://in.linkedin.com/company/datacache
Facebook: https://www.facebook.com/datacache.sg
YouTube : youtube.com/@datacachesg
Instagram: https://www.instagram.com/datacache_pte.ltd
6 days ago | [YT] | 0
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Data Cache
PO From SO
How we cut vendor selection time from hours to seconds for a client's sales-to-procurement flow.
One of our clients was losing hours every week on a simple but painful problem: every time a Sales Order came in, someone had to manually check which vendor offered the best price for each product — and often missed that a price list had already expired.
Here's what we implemented in their setup:
🔹 The system now automatically evaluates every vendor linked to a product and picks the lowest cost — but only among vendors with a currently valid price list.
🔹 Sales reps simply check a box on the Sale Order line for products they want to purchase.
🔹 A "Create Purchase Order" button appears — opening a quick wizard to select lines, add products, or tweak quantities.
🔹 They can generate either a draft RFQ or a confirmed PO, depending on their internal approval process.
🔹 Notes and section lines from the Sale Order now carry straight through to the PO — so procurement never loses context.
🔹 We also configured logic to append products to an existing draft PO for the same vendor, instead of creating duplicate POs every time.
The result: no more spreadsheet cross-checking, no more expired-price mistakes, and full traceability — every PO clearly shows which Sale Order it came from.
This is the kind of quiet automation that doesn't show up in a dashboard, but saves real hours every single day.
#Odoo #ERPImplementation #Procurement #SupplyChain #ProcessAutomation #BusinessProcessImprovement
👉 Get In Touch
Our Website: www.datacache.com.sg
Contact us at grace@datacache.com.sg
🔗 Follow us On Social Media
LinkedIn : https://in.linkedin.com/company/datacache
Facebook: https://www.facebook.com/datacache.sg
YouTube : youtube.com/@datacachesg
Instagram: https://www.instagram.com/datacache_pte.ltd
1 week ago | [YT] | 0
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Data Cache
Product Wise Ship Later in POS
A retail client came to us with a checkout problem couldn't solve out of the box.
Their customers routinely buy mixed carts — some items to take home today, others (like furniture or made-to-order pieces) that need to ship later. Standard POS only lets you mark the entire order as "Ship Later." That meant staff were manually creating separate orders or adjusting deliveries after the fact — slow, error-prone, and a poor checkout experience.
Our implementation approach:
🔹 Enabled per-product shipping control directly on the POS order screen
🔹 Cashiers now select Immediate / Partial / Ship Later for each line item
🔹 Each product can carry its own delivery date — no more splitting orders manually
🔹 Backend pickings are auto-generated and grouped by shipping date after payment
🔹 Built-in stock checks stop over-promising delivery on items that aren't available
Result: Faster checkout, zero manual delivery splitting, and a POS that finally matches how the business actually sells.
This is the kind of gap that shows up in almost every retail/furniture/appliance implementation — happy to share how we approached it.
#OdooImplementation #ERPConsulting #RetailOperations #PointOfSale #ProcessImprovement #InventoryManagement
👉 Get In Touch
Our Website: www.datacache.com.sg
Contact us at grace@datacache.com.sg
🔗 Follow us On Social Media
LinkedIn : https://in.linkedin.com/company/datacache
Facebook: https://www.facebook.com/datacache.sg
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1 week ago | [YT] | 0
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POS Credit Card Charge
Recently built a module to handle a common real-world requirement — auto-calculating and tracking credit card surcharges in Point of Sale, end-to-end into accounting. Sharing the implementation approach for fellow devs 👇
The Challenge:
POS doesn't natively support conditional surcharges based on payment method, and even if a manual charge is added, it doesn't propagate cleanly into invoice journal entries as a distinct, traceable line.
Technical Approach:
🔹 POS Configuration Layer
Extended pos.payment.method to add a "Default Credit Charge" account field, allowing a dedicated account to be configured per payment method — keeping charge accounting separate from sale revenue.
🔹 POS Frontend (OWL Components)
Added a custom "Credit Card Payment" button in the POS payment screen alongside the existing Customer button. On click, it triggers a popup that calculates the charge (e.g., 2% of order total) and displays the adjusted total — before the payment line is finalized.
🔹 Order Model Extension
Extended pos.order and pos.payment to persist the charge amount as a separate attribute, ensuring it's carried through to the receipt, pos orders, and reporting — not just a UI-level calculation.
🔹 Accounting/Invoice Integration
On invoice generation, overrode the invoice line creation logic to inject a dedicated journal item for the credit card charge, mapped to the configured account. This means every credit card transaction produces a clean, auditable entry — separate from the base sale — instead of being buried inside the total.
🔹 Edge Case Handling
One tricky part: when a cashier changes the payment method to Credit Card after the fact using POS's "Edit Payment" option, the charge doesn't auto-apply. This is intentional — it forces recalculation through the proper flow rather than risking a stale/incorrect charge amount being carried over silently.
Why this matters for implementers:
This is a clean example of touching all three layers of POS — frontend (OWL), transactional model (pos.order), and accounting (account.move) — while keeping the surcharge logic isolated and configurable, not hardcoded.
Happy to discuss the approach, walk through the code structure, or hear how others have handled surcharge/fee logic in POS implementations.
#Odoo #OdooDevelopment #OCA #OWL #PointOfSale #Accounting #OpenSourceERP #TechnicalImplementation #ERPDevelopment
👉 Get In Touch
Our Website: www.datacache.com.sg
Contact us at grace@datacache.com.sg
🔗 Follow us On Social Media
LinkedIn : https://in.linkedin.com/company/datacache
Facebook: https://www.facebook.com/datacache.sg
YouTube : youtube.com/@datacachesg
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1 week ago (edited) | [YT] | 0
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Data Cache
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👉 Get In Touch
Our Website: www.datacache.com.sg
Contact us at grace@datacache.com.sg
🔗 Follow us On Social Media
LinkedIn : https://in.linkedin.com/company/datacache
Facebook: https://www.facebook.com/datacache.sg
YouTube : youtube.com/@datacachesg
Instagram: https://www.instagram.com/datacache_pte.ltd
2 weeks ago | [YT] | 0
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Data Cache
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👉 Get In Touch
Our Website: www.datacache.com.sg
Contact us at grace@datacache.com.sg
🔗 Follow us On Social Media
LinkedIn : https://in.linkedin.com/company/datacache
Facebook: https://www.facebook.com/datacache.sg
YouTube : youtube.com/@datacachesg
Instagram: https://www.instagram.com/datacache_pte.ltd
2 weeks ago | [YT] | 0
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